supported by STAATSBALLETT BERLIN

PLATZHALTER

Executive Assistant

Location: ūüďć Berlin, Germany

Hours: Full time

Type of Work: Hybrid ‚Äď 3 days in office (in Berlin) and 2 days remote per week.

 

ROLE:

As the Executive Assistant, you will be the operational backbone of daily operations, managing schedules and facilitating seamless communication between the CEO, team members, and external collaborators. A key part of this role is the ability to learn quickly and independently complete tasks with high speed and accuracy, and protect the time of the CEO.

 

RESPONSIBILITIES:

  • ¬†Provide administrative assistance, such as editing emails and preparing communications on the executive's behalf
  • ¬†Manage sensitive matters with a high level of confidentiality and discretion.¬†
  • ¬†Organizing travel and itineraries for the CEO, the film crew and our guest artists
  • ¬†Organize and manage pre-production tasks for filming such as location scouting, booking freelancers, budget management.
  • ¬†Available on weekends during intense periods of work, filming, or travel.
  • ¬†Ensure CEO has an updated calendar at least 2 months ahead of schedule.
  • ¬†Attend in-person meetings and film productions as needed.
  • ¬†Retrieve and disperse mail and shipments from the mailroom, personal home, and company office.
  • ¬†Select and send gifts for special occasions to teammates, Business Partners, family, and friends.
  • ¬†Occasionally driving the CEO, and other teammates to meetings or film set.
  • ¬†Be present on shooting days and assist with set management / project management
  • ¬†Conduct research projects, such as market research and candidate sourcing
  • ¬†Perform minor accounting, invoicing, accounts payable, and data entry tasks

 

REQUIREMENTS:

  • ¬†Experience as an Executive Assistant or similar role
  • Incredible executor.¬†You are given a project with loose directions and the team can trust you to work backwards, build a clear action plan, and successfully complete the project while hitting your deadlines
  • ¬†You are tech savvy, digitally skilled and very quick on the computer
  • ¬†Excellent communication skills in english & german (bonus).¬†
  • ¬†You love to work efficiently and use AI tools to boost your productivity.¬†
  • ¬†Able to self-direct, motivate, and manage your time effectively.
  • ¬†Ability to learn quickly and execute at a high level with both speed and accuracy
  • ¬†Capable of managing high-stress environments efficiently.
  • ¬†Proficient with GSuite
  • ¬†Excellent¬†organizational skills
  • ¬†Problem-solving and decision-making capabilities
  • ¬†Must reside in Berlin, Germany

 

You will join a team of curious and passionate folks committed to creating the best learning experiences for dancers around the world.

We value transparency, collaboration, and results. We are a small core team with open doors for new ideas, where everyone's actions have a meaningful impact.

 

Please send us an email with your CV and a selfie video (max. 3 mins) in which you answer the following 3 questions:
 

  1. Why are you interested in this position?
  2. What do you know about Dance Masterclass?
  3. Where do you see yourself in 3 years?

(We assure you that your video and personal data will be handled with complete discretion and confidentiality).

[email protected]
We are looking forward to your email! 

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