Executive Assistant

Location: 📍 Berlin, Germany

Hours: Full time

Type of Work: Hybrid – 3 days in office (in Berlin) and 2 days remote per week.

ROLE:

As the Executive Assistant, you will be the operational backbone of daily operations, managing schedules and facilitating seamless communication between the CEO, team members, and external collaborators. A key part of this role is the ability to learn quickly and independently complete tasks with high speed and accuracy, and protect the time of the CEO.

RESPONSIBILITIES:

•  Provide administrative assistance, such as editing emails and preparing communications on the executive's behalf
•  Manage sensitive matters with a high level of confidentiality and discretion. 
•  Organizing travel and itineraries for the CEO, the film crew and our guest artists
•  Organize and manage pre-production tasks for filming such as location scouting, booking freelancers, budget management.
•  Available on weekends during intense periods of work, filming, or travel.
•  Ensure CEO has an updated calendar at least 2 months ahead of schedule.
•  Attend in-person meetings and film productions as needed.
•  Retrieve and disperse mail and shipments from the mailroom, personal home, and company office.
•  Select and send gifts for special occasions to teammates, Business Partners, family, and friends.
•  Occasionally driving the CEO, and other teammates to meetings or film set.
•  Be present on shooting days and assist with set management / project management
•  Conduct research projects, such as market research and candidate sourcing
•  Perform minor accounting, invoicing, accounts payable, and data entry tasks

REQUIREMENTS:

•  Experience as an Executive Assistant or similar role
• Incredible executor. You are given a project with loose directions and the team can trust you to work backwards, build a clear action plan, and successfully complete the project while hitting your deadlines
•  You are tech savvy, digitally skilled and very quick on the computer
•  Excellent communication skills in english & german (bonus). 
•  You love to work efficiently and use AI tools to boost your productivity. 
•  Able to self-direct, motivate, and manage your time effectively.
•  Ability to learn quickly and execute at a high level with both speed and accuracy
•  Capable of managing high-stress environments efficiently.
•  Proficient with GSuite
•  Excellent organizational skills
•  Problem-solving and decision-making capabilities
•  Must reside in Berlin, Germany

You will join a team of curious and passionate folks committed to creating the best learning experiences for dancers around the world.

We value transparency, collaboration, and results. We are a small core team with open doors for new ideas, where everyone's actions have a meaningful impact.

Please send us an email with your CV and a selfie video (max. 3 mins) in which you answer the following 3 questions:
 

1. Why are you interested in this position?
2. What do you know about Dance Masterclass?
3. Where do you see yourself in 3 years?

(We assure you that your video and personal data will be handled with complete discretion and confidentiality).

[email protected]
We are looking forward to your email!